25,000+ businesses work with TriFact365
Smart pre-accounting before your accounting software
Invoices and receipts recognised in real time and prepared as a journal entry, with approval where needed. Faster bookkeeping with less rework.
Accounting firm? See TriFact365 for firms ›
What does TriFact365 do?
TriFact365 recognises invoices and receipts automatically and, after your approval, sends them to your accounting software as a journal entry.
Invoice recognition
Every invoice line recognised
From description to VAT per line, ready as a draft journal entry.
Workflows
Approve the way you work
From a single approval to payment approval, in up to 5 stages.
All features
60+ features,
in one subscription
From inbox to archive. All of this is included, for one company or all of them.
- Upload via email, portal and app
- Own mailbox per company
- Auto-forward from your mailbox
- Upload from cloud storage
- Bulk scans via email
- Type and splitting via the subject line
- Split and merge
- Change type
- Converted to PDF automatically
- View received emails
- Note on unprocessed documents
- AI recognition per line
- Learns from every correction
- GL account and VAT code per line
- New supplier suggested
- Duplicate invoice check
- PDF viewer with highlighting
- Copy text from the PDF
- Posting proposal per invoice
- Calculator and VAT calculator
- Credit notes
- Sales invoices
- Reverse-charge VAT
- Foreign currencies
- Accrual and deferral postings
- Cost centre and cost unit
- Merge posting lines
- Journal entry after approval
- Work queue by status
- Multiple companies
- Filter and sort on every column
- Export to Excel
- App for iOS and Android
- Photograph a receipt, amount and VAT recognised
- Notes on the receipt
- Approve in the appPlus
- Push notificationsPlus
- Release for paymentPlus
- Submit an expense claim
- Expense claims per employee
- 55+ document types
WorkflowsPlus
- Authorisation
- Payment approval
- Workflows of up to 5 stages
- Up to 10 users per stage
- One or all users
- Schedule per company
- Rejected documents
- Authorisation and payment approval overview
- Email reminders
- Peppol receipt in the Netherlands and Belgium
- Peppol ID arranged
- UBL invoices via email
- PDF generated from UBL
- Kept for as long as you are a customer
- History and audit trail
- Document and journal entry together
- Download
- Independent of your accounting software
- Official API integrations
- Top 10 accounting packages
Stay in control of your administration
One work queue, fixed roles for everyone involved and a full history for every document.
Insights
See for each document what still needs doing: splitting, authorising, checking or payment approval. Edit several documents at once.
Collaborate
Invite colleagues and your bookkeeper or accountant with roles for submitting, approving, checking and payment approval. Everyone gets their own login, in the portal and in the app.
Retention
Meet the legal retention requirement with a digital archive that is independent of your accounting software. If you switch, documents and history are kept.
Built in the Netherlands
Who is TriFact365 for?
For organisations that keep their own books and for firms that work on client accounts.
Why choose TriFact365?
Faster
bookkeeping
Invoices and receipts are recognised in real time: more than 90% of fields are correct straight away. You only check what differs.
Less
rework
VAT code, GL account and cost centre are checked before posting. That prevents open queries and corrections afterwards.
Full integration
with your accounting software
After your approval, the journal entry goes straight to your software. You keep working in your own accounting software.
Our customers
Built for
high invoice volumes.
Accessible to every business.
25,000+ businesses · 500+ firms · 10M+ invoices and receipts a year
“Checking a booking proposal now only takes a few seconds, and 95% of all accounting documents are processed via TriFact365.”
Marco Mooy, ICT consultant at De Hooge Waerder
“Ninety per cent of invoices can be booked straight through this way, but it is precisely the remaining ten per cent that we want to give extra attention to.”
Bob, head of financial and personnel administration at Strevon
“Checking an invoice takes 30 seconds at most. Much of the data has already been recognised and filled in correctly.”
Tamara van Draanen, assistant controller at Pathé Thuis
“We need to be able to account to the municipality, and that is why the approval function in TriFact365 is crucial.”
Wilma, administrative organisation at Stichting SAM Welzijn
What does TriFact365 cost?
You pay a fixed monthly fee plus an amount per document. See the rate for your organisation.
Standard
€ 10 per month
+ € 0.18 per document
1 user and 1 administration
Example: with 100 documents a month you pay € 28.
Included
- AI invoice recognition at line level
- Split & merge
- Document management
- Expense claims and mobile app
- Peppol network connection
- Integrations with accounting software
Plus
€ 26 per month
+ € 0.18 per document
3 users and 3 administrations
Example: with 100 documents a month you pay € 44.
Everything in Standard, plus
- Authorisation
- Procuration
- Workflows
- Automatic email reminders
Free trial
Try TriFact365
free for 30 days
- Ends automatically
- No payment details needed
- No implementation costs
- Usually live within 15 minutes
Prefer a demo first? Book a demo ›
Standard for firms
€ 26 per month
+ € 0.18 per document
1 user and 1 administration
Example: with 100 documents a month you pay € 44.
Included
- All client administrations in one environment, even across different packages
- AI invoice recognition at line level
- Split & merge
- Document management
- Expense claims and mobile app
- Peppol network connection
- Integrations with accounting software
Plus for firms
€ 39 per month
+ € 0.18 per document
1 user and 1 administration
Example: with 100 documents a month you pay € 57.
Everything in Standard, plus
- Authorisation
- Procuration
- Workflows
- Automatic email reminders
Free trial
Try TriFact365
free for 30 days
- Ends automatically
- No payment details needed
- No implementation costs
- Usually live within 15 minutes
Prefer a demo first? Book a demo ›
Prefer fixed costs per client? With FIXED you pay a fixed amount per administration. Work it out ›
Questions? We are here to help
Stuck while setting up or connecting? Our specialists respond
quickly and think along with you, in English and Dutch.
4.8 on Google
Rated by customers on Google
Help centre and chat
Answers to your questions, 7 days a week
Support from specialists
Personal help, from setup to integration
Official or certified API partner
TriFact365 connects with the top 10 accounting packages.
You connect it yourself and are usually live within fifteen minutes. GL accounts, VAT codes and contacts are imported automatically.
Try TriFact365 free for 30 days
Faster bookkeeping with less rework.
Risk-free
★★★★★ 4.8 on Google
No payment details needed
Ends automatically after 30 days
Developed in the Netherlands, servers in the EU